Office Specialist I - Court Administration
Daytona Beach, FL Daytona Beach, FL Full-time Full-time $16 an hour $16 an hour 3 days ago 3 days ago 3 days ago Major Functions The Seventh Judicial Circuit Court is seeking an Office Specialist I for the Court Administration Department.
This position is located in DeLand, Florida, and will be responsible for providing administrative support to a supervisor and pretrial operations by processing paperwork, collecting statistical data, creating statistical reports, running criminal histories, completing data entry, filing, answering phones, and ordering supplies.
This position will also have phone, email, and in-person contact with the public as well as other government agencies.
Illustrative Duties (NOTE:
These are intended only as illustrations of the various types of work performed.
The omission of specific duties does not exclude them from the position.
) Performs highly specialized assignments which may require use of discretion to determine appropriate response or methods.
Provides staff support to a supervisor.
May be responsible for researching and pulling records and information to assist the supervisor.
May be responsible for operating and maintaining a specialized computer program which may require advanced skills and knowledge in programming/formatting; data retrieval, etc.
May perform complex word processing assignments on a daily, continuous basis.
May perform a variety of clerical and secretarial duties including typing, mail distribution; completing standard County forms (i.
e.
accounts payables, travel requisitions, field purchase orders;) completing payroll time sheets; reviewing documents for completeness and accuracy; maintaining files (personnel, project, program;) etc.
Composes routine replies to correspondence in accordance with department and county procedures.
Prepares and compiles accounting and statistical tables and reports from miscellaneous materials.
May monitor budget expenses and limits.
May provide clerical support to a special board or committee which includes attending meetings; setting up meetings; scheduling rooms and equipment; compiling and distributing agendas; taking and transcribing minutes; completing necessary follow-up; contacting members; etc.
Establishes and maintains effective professional working relationships with criminal justice agencies and applicable community resources.
Designs spreadsheets, including formulas, in Microsoft Excel.
Creates and formats documents in a professional style in Microsoft Word.
Operates various criminal justice information systems.
Performs other duties as assigned.
Minimum Requirements Graduation from high school or possession of a GED, plus three (3) years of general clerical/secretarial work experience or equivalent.
Two (2) years of post high school education can be substituted for two (2) years of the minimum requirements.
NOTE:
This position requires a background check including fingerprints.
Knowledge, Skills & Abilities Knowledge of modern office practices and procedures.
Knowledge of business English, spelling, punctuation, and commercial arithmetic.
Ability to prepare routine documents and compose business letters and memoranda.
Ability to make decisions in accordance with laws, regulations, or policies and apply these to work problems.
Ability to receive the public with considerable poise, tact, patience and courtesy.
Ability to make minor decisions to relieve the schedules of supervisors.
Ability to establish and maintain harmonious working relationships with other employees.
Ability to work independently without direct supervision.
Ability to communicate effectively both orally and in writing.
Ability to learn and use a personal computer or mainframe computer.
May require skills in taking and transcribing minutes.
ADA REQUIREMENTS:
Physical Demands:
Able to push, pull and/or carry 10 lbs.
Finger dexterity.
Speaking.
Environmental Demands:
Inside work.
Mental Demands:
Able to read and comprehend instructions.
Able to communicate effectively.
Able to construct compound, complex sentences and paragraphs.
Able to perform basic mathematical computations (addition, subtraction, multiplication, division.
) Able to analyze data and develop a conclusion.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position is located in DeLand, Florida, and will be responsible for providing administrative support to a supervisor and pretrial operations by processing paperwork, collecting statistical data, creating statistical reports, running criminal histories, completing data entry, filing, answering phones, and ordering supplies.
This position will also have phone, email, and in-person contact with the public as well as other government agencies.
Illustrative Duties (NOTE:
These are intended only as illustrations of the various types of work performed.
The omission of specific duties does not exclude them from the position.
) Performs highly specialized assignments which may require use of discretion to determine appropriate response or methods.
Provides staff support to a supervisor.
May be responsible for researching and pulling records and information to assist the supervisor.
May be responsible for operating and maintaining a specialized computer program which may require advanced skills and knowledge in programming/formatting; data retrieval, etc.
May perform complex word processing assignments on a daily, continuous basis.
May perform a variety of clerical and secretarial duties including typing, mail distribution; completing standard County forms (i.
e.
accounts payables, travel requisitions, field purchase orders;) completing payroll time sheets; reviewing documents for completeness and accuracy; maintaining files (personnel, project, program;) etc.
Composes routine replies to correspondence in accordance with department and county procedures.
Prepares and compiles accounting and statistical tables and reports from miscellaneous materials.
May monitor budget expenses and limits.
May provide clerical support to a special board or committee which includes attending meetings; setting up meetings; scheduling rooms and equipment; compiling and distributing agendas; taking and transcribing minutes; completing necessary follow-up; contacting members; etc.
Establishes and maintains effective professional working relationships with criminal justice agencies and applicable community resources.
Designs spreadsheets, including formulas, in Microsoft Excel.
Creates and formats documents in a professional style in Microsoft Word.
Operates various criminal justice information systems.
Performs other duties as assigned.
Minimum Requirements Graduation from high school or possession of a GED, plus three (3) years of general clerical/secretarial work experience or equivalent.
Two (2) years of post high school education can be substituted for two (2) years of the minimum requirements.
NOTE:
This position requires a background check including fingerprints.
Knowledge, Skills & Abilities Knowledge of modern office practices and procedures.
Knowledge of business English, spelling, punctuation, and commercial arithmetic.
Ability to prepare routine documents and compose business letters and memoranda.
Ability to make decisions in accordance with laws, regulations, or policies and apply these to work problems.
Ability to receive the public with considerable poise, tact, patience and courtesy.
Ability to make minor decisions to relieve the schedules of supervisors.
Ability to establish and maintain harmonious working relationships with other employees.
Ability to work independently without direct supervision.
Ability to communicate effectively both orally and in writing.
Ability to learn and use a personal computer or mainframe computer.
May require skills in taking and transcribing minutes.
ADA REQUIREMENTS:
Physical Demands:
Able to push, pull and/or carry 10 lbs.
Finger dexterity.
Speaking.
Environmental Demands:
Inside work.
Mental Demands:
Able to read and comprehend instructions.
Able to communicate effectively.
Able to construct compound, complex sentences and paragraphs.
Able to perform basic mathematical computations (addition, subtraction, multiplication, division.
) Able to analyze data and develop a conclusion.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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