ADMINISTRATIVE ASSISTANT I
Daytona Beach, FL Daytona Beach, FL $35,000 - $37,000 a year $35,000 - $37,000 a year 2 days ago 2 days ago 2 days ago Requisition No:
808507 Agency:
Department of Health Working Title:
ADMINISTRATIVE ASSISTANT I - 64059341 Position Number:
64059341 Salary:
$35,000.
00 to $37,000.
00 Posting Closing Date:
08/04/2023 Job posting category (Open Competitive) Your
Responsibilities:
The position serves as the Administrative Assistant II and works under the general supervision of the Finance & Accounting Director I - SES, Position #64006370, Finance & Accounting and provides professional support and technical assistance to the staff, community agencies, and the general public.
This is an independent, highly complex and professional position that requires judgment, critical thinking with the ability to make decisions, professional demeanor, and flexibility with the ability to prioritize daily work duties as needed.
ADMINISTRATIVE SUPPORT:
FINANCE & ACCOUTING Provides administrative support to department to include but is not limited to:
incoming and outgoing correspondence, staff meeting coordination, and conducting daily administrative activities and/or directing special projects or activities for department.
Assists with completion of all necessary documentation for personnel management, recruitment, and retention.
Serves as backup for purchasing.
Assists in the credentialing process for all providers for multiple county health departments as defined by appropriate inter-agency agreements.
Collects and analyzes data for statistical reports; assists in conducting surveys.
Maintain Excel Logs for time Records, error logs, mail, and statements.
Backup for Deposit Log.
Reviews and prepares agenda materials Files, maintains, stores, retrieves, or reproduces documents, records, and reports Uses My Florida Marketplace (MFMP) as needed to order supplies, office furniture, etc.
Other duties as requested.
Required Knowledge, Skills, and Abilities:
Knowledge of administrative principles and practices.
Ability to prepare correspondence and administrative reports.
Ability to work independently.
Qualifications:
Minimum - Must have knowledge of administrative principles and practices.
Must have ability to prepare correspondence and administrative reports.
Must have ability to work independently.
Must have at least 2 years knowledge with Microsoft Office? Must be able to create spreadsheets in Excel using formulas Preferred - Ability to plan, organize and coordinate work assignments Ability to establish and maintain effective working relationships with others Ability to utilize problem solving techniques Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation:
We search for creative solutions and manage resources wisely.
C ollaboration:
We use teamwork to achieve common goals & solve problems.
A ccountability:
We perform with integrity & respect.
R esponsiveness:
We achieve our mission by serving our customers & engaging our partners.
E xcellence:
We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Florida Department of Health - 1845 HOLSONBACK DR.
DAYTONA BEACH, FL 32117 The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click www.
myfrs.
com); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit www.
mybenefits.
myflorida.
com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit.
Any misrepresentations or omissions will disqualify you from employment consideration.
Note:
You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
For more information, please visit the SSS website:
http:
//www.
sss.
gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.
E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.
5 million service men and women.
The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.
Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.
These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
808507 Agency:
Department of Health Working Title:
ADMINISTRATIVE ASSISTANT I - 64059341 Position Number:
64059341 Salary:
$35,000.
00 to $37,000.
00 Posting Closing Date:
08/04/2023 Job posting category (Open Competitive) Your
Responsibilities:
The position serves as the Administrative Assistant II and works under the general supervision of the Finance & Accounting Director I - SES, Position #64006370, Finance & Accounting and provides professional support and technical assistance to the staff, community agencies, and the general public.
This is an independent, highly complex and professional position that requires judgment, critical thinking with the ability to make decisions, professional demeanor, and flexibility with the ability to prioritize daily work duties as needed.
ADMINISTRATIVE SUPPORT:
FINANCE & ACCOUTING Provides administrative support to department to include but is not limited to:
incoming and outgoing correspondence, staff meeting coordination, and conducting daily administrative activities and/or directing special projects or activities for department.
Assists with completion of all necessary documentation for personnel management, recruitment, and retention.
Serves as backup for purchasing.
Assists in the credentialing process for all providers for multiple county health departments as defined by appropriate inter-agency agreements.
Collects and analyzes data for statistical reports; assists in conducting surveys.
Maintain Excel Logs for time Records, error logs, mail, and statements.
Backup for Deposit Log.
Reviews and prepares agenda materials Files, maintains, stores, retrieves, or reproduces documents, records, and reports Uses My Florida Marketplace (MFMP) as needed to order supplies, office furniture, etc.
Other duties as requested.
Required Knowledge, Skills, and Abilities:
Knowledge of administrative principles and practices.
Ability to prepare correspondence and administrative reports.
Ability to work independently.
Qualifications:
Minimum - Must have knowledge of administrative principles and practices.
Must have ability to prepare correspondence and administrative reports.
Must have ability to work independently.
Must have at least 2 years knowledge with Microsoft Office? Must be able to create spreadsheets in Excel using formulas Preferred - Ability to plan, organize and coordinate work assignments Ability to establish and maintain effective working relationships with others Ability to utilize problem solving techniques Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation:
We search for creative solutions and manage resources wisely.
C ollaboration:
We use teamwork to achieve common goals & solve problems.
A ccountability:
We perform with integrity & respect.
R esponsiveness:
We achieve our mission by serving our customers & engaging our partners.
E xcellence:
We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Florida Department of Health - 1845 HOLSONBACK DR.
DAYTONA BEACH, FL 32117 The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click www.
myfrs.
com); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit www.
mybenefits.
myflorida.
com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit.
Any misrepresentations or omissions will disqualify you from employment consideration.
Note:
You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
For more information, please visit the SSS website:
http:
//www.
sss.
gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.
E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.
5 million service men and women.
The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.
Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.
These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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